New – Despite the schedule changes created with the addition of the winter mini-term, and consistent with the university’s effort certification policy (FI0215), nine-month faculty with sponsored project funding sufficient to charge three months of summer effort will be able to do so for the full months of May, June and July in 2022 consistent with the following conditions:
- Federal regulations prohibit faculty with significant (exceeding 5% of Total University Effort) academic, administrative or other non-Sponsored Project responsibilities during the three summer months from charging 100% of their effort to Sponsored Projects during this period; and,
- Federal regulations prohibit faculty who take leave for any reason (e.g. vacation, medical, etc.) during the three summer months from charging 100% of their summer effort to Sponsored Projects.
Effort Certification Deadlines
- effort 30 days after end of semester
- Fall – deadline January 30
- Spring – deadline May 30
- Summer – deadline August 30
- 30 days after the award period of performance ends
Notes
- When calculating time spent on sponsored projects, please bear in mind that 100% of all compensated activities includes time worked outside traditional working hours (e.g. in evenings and weekends).
- When traveling on a sponsored project, remember to report the time spent travelling as effort.
- It is important to record effort spent on a sponsored project even if there is no cost charged to the project for that effort.
- When processing additional pay, such as summer salary, it is important to include the percent of effort worked in your calculations.
Anyone who have concerns or questions about federal effort reporting requirements should contact Carol Malkemus at cmalkemu@utk.edu. ORIED staff will work closely with individual faculty members to ensure compliance with federal regulations.