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Awards & Subawards

Sponsors provide awards for projects under different types of mechanisms (grant, contract, or cooperative agreement). If you have a question about the specific mechanism that a sponsor is using, please contact our office.

Find the person to contact on the Awards Contact List.


A subaward is a contract or legal agreement between an organization receiving an award from a sponsor, the award recipient, and another organization that will perform research or other substantive work for the award recipient. A subaward is not an agreement for the procurement or purchase of routine goods or services. A subaward is written under the authority of the prime award and specifies the terms and conditions under which the parties will engage in the work.

Establishing a Subaward

When a subaward is proposed and awarded on a prime award to UT, an email will be sent from the contract coordinator to the PI and department business manager to confirm the issuance of the subaward.

No-Cost Time Extension (NCTE) for a Subaward

If an NCTE is approved on a prime award, an email will be sent to the PI and business manager by the contract coordinator to confirm that an NCTE is needed on the subaward.

No other information is needed from the department unless requested by the contract coordinator.

No Subrecipient in Original Proposal

Normally, the participation of a subrecipient has been fully disclosed and budgeted for in the proposal submitted to the sponsor. If a proposed subrecipient is not identified in the proposal, before entering into a subaward arrangement, the contract coordinator will determine if approval from the prime funding agency is required.

Additional Resources

Subrecipient Risk Assessment (for new subrecipients)

Subrecipient Monitoring Plans

Prior Approval Matrix