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NIH Clarifies Publication Reporting

On May 25, 2015 NIH clarified which publications should be included in progress reports and renewal applications for institutional training, career development, and related awards.

NIH public access policy has been a statutory requirement and a term and condition of all grants, cooperative agreements and contracts since 2008. NIH’s public access policy states awardees are responsible for ensuring that papers directly resulting from their funding award are made accessible to the public on PubMed Central. When awardees list a paper in the progress report publication list of an RPPR or a renewal application, they are claiming that the publication directly arises from that award and the awardee is responsible for the public access compliance of the listed publications.

NIH provides the guidance below to clarify which papers directly arise from institutional training, career development, and related awards in efforts to reduce the burden of unnecessary reporting.

This guidance applies to the following activity codes: T15, T32, TL1, T34, TL4, T35, T90, R25, RL5, R90, RL9, K12, KM1, KL2, D43, D71, DP7, U2R, and U45.

  • Trainee, scholar, and participant publications must be reported in section C.1 of the RPPR if:
    1. the publication was accepted for publication or published during the reporting period; and
    2. the publication resulted from work conducted while the individual was supported by the award (i.e., receiving a stipend or salary from the award).
  • Publications resulting from work conducted while not actively supported by the institutional training, career development, or related award should not be reported in section C.1.

General Reminders

  • Awardees are responsible for ensuring publications are deposited into the NIHMS upon acceptance for publication.
  • Authors can use the Applicability & Submission Method Wizard to bring their publications into compliance and report to NIH.
  • Investigators, authors, and delegates can track public access compliance in My Bibliography. Program Directors/Principal Investigators may wish to track publications they do not author in the collection Other Citations (see the My Bibliography FAQ for more instructions). Other Citations is especially helpful for managing institutional training grants and complex awards.
  • NIH recommends investigators or their delegates check the public access compliance of all the papers directly arising from their award at least once a quarter.

For more information on this notice, please see: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-091.html#sthash.0FOEqSbM.dpuf

If you have questions or comments, please contact Betsy Saylor at (865) 974-3863.