Proposal Submission Deadlines

UT Knoxville is experiencing tremendous growth in our sponsored program activity and we anticipate even faster growth over the next 2 years due to the American Recovery and Restoration Act of 2009. This requires that we continue to carry out our proposal submission deadlines and ensure that everyone is aware of them and adheres to them.

Electronic Submissions

All proposals that must be submitted electronically must be received by the Sponsored Programs (SP) office by 9:00 a.m five (5) business days before the proposal deadline date. This includes the following documents in final form:

• Fully signed document review/approval sheet (yellow sheet)
• Budget
• Budget justification
• Cost sharing request, if applicable
• All supporting documentation from proposed subcontractors, if applicable
• All other required documents per the solicitation
• Completed grants.gov application (if submission is through grants.gov)
• If submission is through NSF Fastlane or other electronic submission vehicles, all documents must be uploaded and access granted to the Sponsored Programs office
• Draft copy of the project narrative.

All parts of the proposal, except the proposal narrative must be in final form five (5) business days before the proposal deadline date. If any of these are not in final form, your proposal is considered late.

A PI can continue to refine the draft proposal narrative, but it must be received in final form by the SP office by 9:00 a.m. two (2) full business days before the proposal deadline date. This will allow the Sponsored Program personnel to do a thorough review of your final documents prior to submission. If any errors are found this allows plenty of time for corrections. This also allows sufficient time for the submission process. For example, grants.gov recommends that proposals are submitted 2-3 days prior to the official deadline to avoid any problems that the system may encounter. Many other electronic submission vehicles are recommending the same.

Hard Copy Submissions

Hard copy or paper proposals, i.e. proposals that are not electronically submitted, must be received by the Sponsored Programs office by 9:00 a.m. three (3) business days before the proposal must be mailed in order to meet the established deadline date. This includes all proposal documents in final form.

Proposals that do not meet these deadlines are not guaranteed submission. The Sponsored Programs personnel will do everything possible to review and submit all proposals, but proposals that are submitted in adherence to the deadlines listed above will always take priority.

Contact Information

LaShel Brown
Grants and Contracts Specialist
UT Knoxville Office of Research
1534 White Ave.
Knoxville, TN 37996-1529
Phone: (865) 974-5066
Fax: (865) 974-2805
E-mail: lbrown12@utk.edu